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Stanford Commencement Instructions

Stanford Commencement Instructions

Overview

  • Stanford has partnered with ohyay, a new browser-based video platform, to create a unique virtual ceremony experience on Sunday, July 13.
  • The event space, custom-made for Stanford’s computer science department, will include a broadcast of the ceremony, private watch parties, and Stanford-themed reception rooms.
  • Graduates will automatically be pulled onstage and will appear live on-screen as their names are called.

Event Checklist

Before the commencement, please check to make sure you have all of the following:

  • A Mac or PC with:

  • A dual-core i5 processor (or equivalent) and at least 8GB of RAM

  • A webcam

  • A microphone

  • Either Chrome 74+, Firefox 60+, or Safari 12+

  • Headphones (Recommended)

Instructions

✅ Week leading up to the event (6/7-6/13): 🚨 Navigate to the [check in room]
(https://ohyay.co/s/stanford-cs-2021). 🚨

  • If you’re already checked in, it’ll say “You’re checked in” and give your number placement (out of 600 graduates).
  • If you’re not checked in, you’ll be instructed to click on a button that will assign you the right tag. Check back later to make sure that you're ready to go.
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📷 30 minutes before the ceremony (2:30pm PT on 6/13): Return to the check in room for a camera check to ensure that your camera is working properly.

🎬 Ceremony (3pm PT on 6/13): Navigate to the ceremony room when it appears in the navigation bar at the top of your screen.

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📺 Ceremony (3pm PT on 6/13): Create a private watch party room by clicking on the "Watch with friends in private breakout" button.

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🔙 Backstage (6/13): You’ll be automatically pulled backstage when you’re 10th in line to go onstage. Please turn on your camera and consult with the ohyay staff member for a second camera and tech check.

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✨ Onstage (6/13): You’ll see your face appear onstage, next to your photo and quote, for about 60 seconds. You will be muted onstage.

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🥂 Reception (~4:30pm PT on 6/13): After the ceremony is over, click on “Reception” in the navigation bar at the top of your screen. Mingle with faculty members and other students in Stanford-themed rooms.

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FAQ

Q: When is the Stanford CS virtual commencement?
A: Sunday, June 13. The ceremony will begin at 3pm PT and will last approximately an hour and a half. Virtual receptions will immediately follow at 4:30pm PT.

Q: What is ohyay and why are we hosting our virtual commencement on it?
A: Ohyay is a new browser-based video chat platform. Over the past year, Stanford’s Project Expo, Code in Place program, Tree Hacks, and a few CS + HCI classes were hosted on ohyay.

Q: How many friends can I invite to my watch party?
A: You can invite up to 15 friends to your private watch party. Keep in mind that only people with Stanford.edu email addresses will be permitted to enter your room.

Q: Can I watch the commencement on my phone or tablet?
A: We recommend that you watch the commencement on a desktop computer for best results. Ohyay is still improving their mobile experience.

Q: Where do my parents go to watch the commencement?
A: Parents will watch the commencement on YouTube via a link that will go out later. Only people with stanford.edu email addresses are permitted to enter the ohyay space.

Q: What do I do if I’m experiencing technical difficulties?
A: Click on the “?” icon on the top right of your screen to send a help message to team ohyay. You can also email [email protected] or follow the steps in our troubleshooting guide.